Rindle and Gmail Integration

Gmail is the first integration we are tackling as we build Rindle, and we chose this platform since it’s the core of most people’s day-to-day activity. Conversations, tasks, events, notifications, and much more come through email on a daily basis. Our goal with integrating Gmail into Rindle is to allow you to create tasks directly from an email without typing anything, and provide quick access back to the email whenever you need it. A tall order, yes… but we are up to the challenge.

Labels are the first feature we are building into the Gmail integration: when you add one of your Gmail accounts to Rindle you will be able to select which labels you want to stream in. This integration will include all standard, out-of-the-box Gmail labels and any custom labels that you create. You will be able to select as few (or as many!) labels as you need.

So what does it mean? We are leveraging Gmail’s powerful labeling system to make it easy for you to get the emails you want to see to seamlessly sync into Rindle. We certainly don’t want all your emails coming into your to-do list, that’s what your Gmail inbox is for. The goal is to allow you to automatically setup to-do items in Rindle based on specific emails and labels that are setup in your inbox. However, if you wanted to have all of the emails integrating into Rindle, then you could select all your available labels, which includes your “Inbox”.

If you’re not familiar with labels in Gmail, you can use them in a few different ways:

  1. When viewing your Inbox, select the checkbox next to those messages, click the Labels button, and choose the label you want. (Or check the boxes next to several labels and click Apply.)
  2. When viewing a message, click the Labels button to add a label to the message. You can also click and drag a label from the left side and drop it on the message.
  3. When writing a new message, click More options in the bottom right corner of the compose window, click Label, and then select one of your labels.

Learn more about Gmail labels here: https://support.google.com/mail/answer/118708?hl=en

One of the most effective ways to leverage Rindle is by using a label with a filter, which will automatically move the emails that match your filter criteria directly into the label you specified. Gmail lets you create filters with various criteria:

  • From address
  • To address
  • Subject
  • Words the email has
  • Words the email doesn’t have
  • If it has an attachment or not
  • and much more

Learn more about Gmail filters here: https://support.google.com/mail/answer/6579?hl=en

The combination of these features is powerful, allowing you to automatically stream in filtered emails from your Gmail account right into Rindle. When a new email comes in and is tagged in one of your labels that you have configured in Rindle, the email will automatically show up in your Rindle stream allowing you to create a task with a simple drag and drop.

If that isn’t powerful enough, you’ll be able to take the automation one step further. With a click of button, you will be able to tell Rindle to automatically create tasks from emails that come in through certain labels.  That’s right, you can skip the drag and drop part!

This is where we are headed with Gmail, and it’s just the tip of the iceberg.  We would love to hear your thoughts, especially other feature ideas that you may have. Let us know what you think!